Organizational Meeting, Jan. 12, 2016

Organizational Meeting of the Ohio Town Board was held on Tuesday, January 12, 2016 at 7:00 PM at the Recreation Building

The following Officials were present:

Supervisor: Scott Bagetis

Town Clerk: Sandra Gates

Council members Gordon Roark, Ed Luther and David Mower: Absent George Lawson,

Highway Superintendent: James Nightingale

Also present: Secretary Pat Reuter, Bookkeeper Ruth Roark, Codes Enforcement Officer Jeff Greene , Justice Kim Tranter, Tax Collector Carol Smith, Dog Control Officer Gary Phillips, and several Town residents

 

The meeting was called to order by Supervisor Bagetis at 7:00 PM.

The Pledge of Allegiance was said by all.

Council member Roark made a motion for the Official Bank for Town Funds to be M&T second by Council member Luther. So carried.

Council member Luther made a motion for the Observer Dispatch to be the Official Town Newspaper, second by Council member Roark. So carried.

Council member Luther made a motion for Board meetings to be held on the 2nd Tuesday of each month at 7:00 PM unless it falls on a holiday, second by

Council member Mower. So carried.

Council member Roark made a motion to Designate Scott Bagetis as Social Services Officer, seconded by Council member Luther. So carried

Council member Luther made a motion to approve .40¢ per mile for the use of own vehicle on town business, second by Council member Mower. So carried.

Council member Luther made a motion to Authorize the Supervisor to pay insurances, town share social security, and utility bills prior to audit , second by

Council member Roark. So carried.

Council member Mower made a motion to Authorize the Supervisor to sign legal documents, second by Council member Roark. So carried.Council member

Roark made a motion to Authorize the Supervisor to conduct all annual financial reviews, except the General and Highway Funds, second by Council member Luther. So carried.

Council member Luther made a motion for Officials in need of legal services or advice for the benefit of the town are allowed to contact the Attorney for the Town and the same to be an itemized bill to the town, second by Council member Mower. So carried.

Council member Mower made a motion to pay Town Officials monthly on the last business day of the month, the Highway Superintendent and Hourly Pay Town Employees will be paid bi-weekly, second by Council member Luther. So carried.

Council member Roark made a motion to allow Town Justices to go to Magistrates Meetings, and expenses will be paid by the town (within budget constraints) , second by Council member Luther. So carried.

Council member Luther made a motion to appoint Brian Fitts Sole Appointed Assessor at $14,000.00, second by Council member Mower. So carried.

 

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January 12, 2016

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Council member Roark made a motion to appoint Jeff Greene as #1 Deputy Supervisor, and George Lawson as #2 Deputy Supervisor, second by Council member Mower. So carried.

Council member Mower made a motion to appoint William Taylor, as Deputy Highway Superintendent , second by Council member Luther. So carried.

Council member Mower made a motion to appoint Scott Bagetis as Fixed Assets Officer, second by Council member Roark. So carried.

Council member Luther made a motion, to appoint Sandra Gates as Town Historian, second by Council member Roark. So carried.

Council member Mower made a motion, to appoint Pat Miller as Deputy Tax Collector, second by Council member Roark. So carried.

Council member Roark made motion to appoint Sandra Gates as Town Registrar, second by Council member Luther. So carried.

Council member Mower made a motion to appoint Scott Bagetis as Budget Officer, second by Council member Luther. So carried

Council member Roark made a motion to appoint Linda Eykelhoff as Deputy Registrar, second by Council member Mower. So carried.

Council member Luther made a motion to appoint Linda Eykelhoff as Deputy Town Clerk, second by Council member Mower. So carried.

Council member Roark made a motion to appoint Pat Reuter as Confidential Secretary at $12.00 per hour, second by Council member Luther. So carried.

Council member Mower made a motion to appoint Ruth Roark as Bookkeeper at $12.00 per hour, second by Council member Luther. So carried.

Council member Mower made a motion to appoint Jeff Greene as Codes Enforcement Officer, second by Council member Roark. So carried.

Council member Roark  made a motion to appoint Karen Mowers as  Attorney for the Town, second by Council member Luther. So carried.

Council member Luther made a motion to appoint Gary Phillips as Dog Control Officer, second by Council member Mower. So carried.

Council member Roark  made a motion to appoint Amy Nightingale as Health Officer, second by Council member Luther. So carried.

Council member Mower made a motion to appoint Wayne Allen as Custodial Engineer at $9.00 per hour, second by Council member Roark. So carried.

Council member Luther made motion to appoint Sandra Gates as Records Access Officer, second by Council member Mower. So carried.

 

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Council member Luther made a motion to allow petty cash for the following: Town Clerk $25.00, Secretary $100.00, Tax Collector $50.00, and each Justice $50.00, second by Council member Roark. So carried.

Council member Roark made a motion to adopt the Investment Policy, Procurement Policy, Drug & Alcohol Policy, Code of Ethics Policy, Hazmat Policy, Work Place Violence and the Sexual Harassment Policy, and Mileage Reimbursement Policy, second by Council member Mower. So carried.

All Elected and Appointed Officers present were sworn into to Office.

Council member Luther  made a motion to adjourn at 7:12 PM, second by Council member Mower. So carried.

 

Respectfully Submitted

Sandra Gates

Town Clerk