Minutes, June 12, 2012
Regular Meeting of the Ohio Town Board was held on Tuesday, June 12, 2012 at 7:00 PM at the Recreation Building
The Following Officials were present:
Supervisor: Scott Bagetis
Town Clerk: Sandra Gates
Councilmembers: George Lawson, Ed Luther, and Gordon Roark
Absent: Michelle Barrows
Highway Superintendent: Jim Nightingale
Also present: Secretary Pat Reuter, Book keeper Julianne Maxwell, Codes Enforcement Officer Jeff Greene and several Town residents
The Meeting was called to order by Supervisor Bagetis at 7:00 PM.
The Pledge of Allegiance was said by all.
Minutes of the Regular Meeting held on May 8, 2012 were read and approved on motion by Councilmember Lawson, second by Councilmember Roark.
Supervisor Report and Abstract #6 General Fund #126 through #146 totaling $32,936.37 and Highway Fund #122 through #141 totaling $59,394.17 was approved on motion by Councilmember Lawson, second by Councilmember Luther. So carried.
RESIGNATION: Supervisor Bagetis read a resignation letter from Julianne Maxwell, the Town Book Keeper, effective August 31, 2012 or sooner. The job will be posted.
CODES: Monthly report given to Supervisor.
Supervisor Bagetis has had National Grid do an energy audit at the town office. He is working on the audit as he feels that some of the things that were recommended would not benefit the Town.
He has also discussed the possibility of applying for $25,000.00 reward to be paid over a three year period to NYS Local Government Proficiency Reward Program
for a reward for saving the Town money with the new telephone system and for Proposed Local Law #1-2012 ending the $3,000.00 stipend for health insurance, if it becomes law before July 25th.
PROPOSED LOCAL LAW #1-2012: The law was discussed; Supervisor Bagetis stated other towns are paying less for elected officials than Ohio. Councilmember Luther would like the law to be passed; he would like to reduce the taxpayer's burden as much as possible. Assessor Rhea stated he uses the money to help defray his own health insurance cost. Supervisor Bagetis stated the law would have to be passed by the board and be in effect by July 25 for him to apply for the reward; he is waiting for approval from the Attorney.
June 12, 2012
HIGHWAY: Nightingale stated he is working on the complaint about Hooper Dooper Ave, the gravel they are using is stonier than usual, purchasing a roller or crushing finer would eliminate the problem, but crushing finer is costly. The board should think about the possibility of purchasing a used roller as there are 42 miles of dirt roads.
Nightingale gave board members specifications for a new super duty for the board to pass. Board members would like the specs written with the trade in the super duty.
Bids for the L9000 Dump truck: One bid received from Keith and Connie Lawson in the amount of $5,605.99.
Nightingale advertised it with a minimum bid of $7,000.00 or best offer. The board discussed the advertisement and Councilmember Roark made a motion to accept the bid of $5,605.99, second by Councilmember Lawson. So carried. Roll Call as follows: Lawson-aye, Luther-aye, Roark-aye, Barrows-absent, Bagetis-aye. So carried.
New York State will be resurfing Routes 365 and 8, the town will receive approximately 11,000 tons of the road millings, which will have to be trucked and stored. It has an approximate value of $100,000.00; it can be used for cold paving, and will cut about 50% of oil cost by using the millings.
RECREATION: Supervisor Bagetis has applied for a Fitness Trail Grant from Herkimer County HealthNet Wellness Committee and playground resurfing material.
Ohio Days: They are narrowing down events and agenda. There will be music, tractor pulls, children games, they are still working on food and craft vendors.
Nightingale stated the wood mower has never been replaced; it needs to be in this year’s general budget. They are using the Ferris and John Deere and the amount of time for mowing would be cut in half with a second Ferris mower.
ALCOHOL PERMISSION: Councilmember Roark made a motion to approve alcohol at the recreation hall for the following dates, July 14, August 4 and September 8, 2012, second by Councilmember Luther. So carried.
NYS RETIREMENT: Supervisor Bagetis received a non compliance notice from the New York State Retirement System; the board needs to pass a resolution for a work day for elected and appointed officials in the retirement system, to be passed at the July meeting.
TABLES: Supervisor Bagetis assessed the particle board folding tables, there are four that are in bad shape, three long and one short table are in decent shape, he will purchase some new tables. There will be a deposit for the rental of the tables.
June 12, 2012
RESOLUTION FOR the Town of Ohio Adoption of the STATE of NEW YORK DEFERRED COMPENSATION PLAN:
Councilmember Lawson made a motion to approve the following resolution, second by Councilmember Roark.
WHEREAS, the Town of Ohio wishes to adopt the Deferred Compensation Plan for the employees of the State of New York and the Participating public jurisdictions (the plan) for the voluntary participation of all eligible employees; and
WHEREAS, the Town of Ohio is a local public employer eligible to adopt the plan pursuant to Section 5 of the State Finance Law; and
WHEREAS, the Town of Ohio has reviewed the Plan established in accordance with Section 457 of the Internal Revenue Code and Section 5 of the State Finance Law of the State of New York; and
WHEREAS; the purpose of the Plan is to encourage employees to make and continue careers with the Town of Ohio by providing employees with a convenient and tax favored method of saving on a regular long-term basis and thereby provide for their retirement;
RESOLVED, that the Town of Ohio hereby adopts the Plan for the voluntary participation of all eligible employees; and it is further
RESOLVED, that the appropriate officials of the Town of Ohio are hereby authorized to take such action and enter such agreement as are required or necessary for adoption, implementation, and maintenance of the Plan; and it is further
RESOLVED, that the Administrative Services Agency is hereby authorized to file copies of these resolutions and other required documents with the President of the State of New York Civil Service Commission.
Roll call as follows: Lawson-aye, Luther-aye, Roark-aye, Barrow-absent and Bagetis-aye. So carried.
UNDERGROUND TANKS: Nightingale gave board members a proposal from Yocum Full Service Inc., for removal of 1000 gallon underground tank for $2,875.00 without contamination.
Proposal from Yocum Full Service Inc. for a new 500 gallon tank for $4,056.00.
Councilmember Luther made a motion to approve the removal of the tank by Yocum Full service Inc., second by Councilmember Roark. So carried. Councilmember Lawson made a motion to approve the installation of the new tank by Yocum Full Service Inc., second by Councilmember Roark. So carried.
June 12, 2012
TRUCK RADIOS: Supervisor Bagetis stated if they stay with the radio tower there are updates to be made. Nightingale stated there is a close call between radios and cell phones. There will be a new tower at sand hill for the fire company. They will hold on communications until the new tower is working.
Councilmember Lawson made a motion to adjourn at 8:55 PM, second by Councilmember Luther. So carried.
Sandra Gates, Town Clerk