Organizational Meeting, Jan 10, 2012

Organizational Meeting of the Ohio Town Board was held on Tuesday, January 10, 2012 at 6:45 PM at the Recreation Building

The following Officials were present:

Supervisor: Scott Bagetis

Town Clerk: Sandra Gates

Councilmembers: George Lawson, Gordon Roark, Ed Luther and Michelle Barrows

Highway Superintendent: Nightingale

Also present: Secretary Pat Reuter, Bookkeeper Julie Maxwell, Assessors David Rhea, Berdet Barrows and Roseanne Wright, Tax Collector Carol Smith, and several town residents

The meeting was called to order by Supervisor Bagetis at 6:45 PM.

The Pledge of Alligiance was said by all.

Councilmember Barrows made a motion for the Official Bank for Town Funds to be M&T second by CouncilmemberLawson. So carried.

Councilmember Lawson made a motion for the Evening Telegram to be the Official Town Newspaper, second by Councilmember Roark. So carried.

Councilmember Luther made a motion for Board meetings to be held on the 2nd Tuesday of each month at 7:00 PM unless it falls on a holiday, with a Workshop Meeting to be held on the previous Monday second by Councilmember Lawson. So carried.

Councilmember Lawson made a motion to Designate Scott Bagetis as Social Services Officer, seconded by Councilmember Barrows. So carried

Councilmember Roark made a motion to approve .40¢ per mile for the use of own vehicle on town business, second by Councilmember Barrows. So carried.

Councilmember Roark made a motion to Authorize the Supervisor to pay insurances, town share social security, and utility bills prior to audit , second by Councilmember Lawson. So carried.

Councilmember Barrows made a motion to Authorize the Supervisor to sign legal documents, second by Councilmember Roark. So carried.

Councilmember Lawson made a motion to Authorize the Supervisor to conduct all annual financial reviews, except the General and Highway Funds, second by Councilmember Luther. So carried.

Councilmember Lawson made a motion for Officials in need of legal services or advice for the benefit of the town are allowed to contact the Attorney for the Town and the same to be an itemized bill to the town, second by Councilmember Roark. So carried.

CouncilmemberRoark made a motion to pay Town Officials monthly on the last business day of the month, the Highway Superintendent and Hourly Pay Town Employees will be paid bi-weekly, second by Councilmember Barrows. So carried.

Councilmember Lawson made a motion to allow Town Justices to go to Magistrates Meetings, and expenses will be paid by the town (within budget constraints) , second by Councilmember Luther. So carried.

Councilmember Lawson to appoint Rosanne Wright as Chairman of the Assessors at an extra stipend of $400.00, second by Councilmember Roark. So carried.

 

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Councilmember Roark made a motion to appoint Jeff Greene as #1 Deputy Supervisor, and George Lawson as #2 Deputy Supervisor, second by Councilmember Luther. So carried.

Councilmember Roark made a motion to appoint William Hart, as Deputy Highway Superintendent , second by Councilmember Lawson. So carried.

Councilmember Barrows made a motion to appoint Scott Bagetis as Fixed Assets Officer, second by Councilmember Roark. So carried.

Councilmember Barrows made a motion, to appoint Sandra Gates as Town Historian, second by Councilmember Lawson. So carried.

Councilmember Roark made a motion, to appoint Pat Miller as Deputy Tax Collector. , second by Councilmember Barrows. So carried.

Councilmember Barrows made motion to appoint Sandra Gates as Town Registrar, second by Councilmember Roark. So carried.

Councilmember Roark made a motion to appoint Scott Bagetis as Budget Officer, second by Councilmember Barrows. So carried

Councilmember Lawson made a motion to appoint Linda Eykelhoff as Deputy Registrar, second by Councilmember Roark. So carried.

Councilmember Roark made a motion to appoint Linda Eykelhoff as Deputy Town Clerk, second by Councilmember Luther. So carried.

Councilmember Barrows made a motion to appoint Pat Reuter as Confidential Secretary at $10.66 per hour, second by Councilmember Luther. So carried.

Councilmember Lawson made a motion to appoint Julie Maxwell as Bookkeeper at $13.00 per hour, second by Councilmember Barrows. So carried.

Councilmember Lawson made a motion to appoint Jeff Greene as Codes Enforcement Office, second by Councilmember Roark. So carried.

Councilmember Barrows made a motion to appoint Lorraine Lewandrowski as Attorney for the Town, second by Councilmember Lawson. So carried.

Councilmember Roark made a motion to table a Dog Control Officer, second by Councilmember Lawson. So carried.

Councilmember Luther made a motion to appoint Dr. Michael DeJesus as Health Officer, second by Councilmember Roark. So carried.

Councilmember Lawson made a motion to appoint Jennifer Lynch as Custodial Engineer at $7.85 per hour, second by Councilmember Barrows. So carried.

Councilmember Roark made motion to appoint Sandra Gates as Records Access Officer, second by Councilmember Barrows. So carried.

 

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Councilmember Lawson made a motion to allow petty cash for the following: Town Clerk $25.00, Secretary $100.00, Tax Collector $50.00, and each Justice $50.00, second by Councilmember Luther. So carried.

Councilmember Lawson made a motion to adopt the Investment Policy, Procurement Policy, Drug & Alcohol Policy, Code of Ethics Policy, Hazmat Policy, Work Place Violence and the Sexual Harassment Policy, and Mileage Reimbursement Policy, second by Councilmember Barrows. So carried.

Councilmember Lawson made a motion to adjourn at 6:55 PM, second by Councilmember Barrows. So carried.

 

Respectfully Submitted

Sandra Gates

Town Clerk